Security-tested, fireproof data media safes

Legal conditions for data protection

When processing data for your own purposes, as well as handling order data, the law requires checks to be carried out in the form of technical and organisational measures. In this context in particular, an availability check is required to ensure that personal data is protected against accidental destruction or loss. This availability check is a core component when it comes to IT security. These technical and organisational measures and checks are to be documented within the scope of the order data handling process with regard to customers/users among other considerations.

Risk profile for backing up data

The process of backing up data involves several risk factors. It could simply be a case of human error, such as misuse, but then there’s also the risk posed by competitors and adversaries, which could involve sabotage or attacks involving illegal measures. And that’s even before we consider the technical faults, such as defects, hardware failure, line faults and power cuts. Damage can also arise as a result of a force majeure caused by accidents or natural disasters. This can have a significant detrimental effect on a company to the point of even threatening its very existence.

Security for your server rooms

A server room offers protection against physical hazards. For this reason, the following potential causes of failure should be taken into consideration as early as the planning phase:

• Power cuts
• Air-conditioning failures
• Surges
• Cable fires
• Fires
• Extinguishing water
• Smoke fumes
• Burglary
• Vandalism
• Environmental influences such as flooding or lightning strikes

Compliance with legal requirements

In addition to their ability to protect important data, secure IT facilities and server rooms also offer the following advantages:

• In accordance with the new Basel regulatory framework on the equity recommendations for credit institutes (Basel II), the precautions taken to protect a company’s organisation – which include secure, tested server rooms – are also included in a credit rating.
• Insurance companies take a positive view of an improved risk situation as a result of fire protection measures according to Fire Protection Directive 2000-08.
• According to the Control and Transparency in Business Act (KonTraG) dated 1 May 1998, companies are obliged to introduce a risk management system (RMS) and minimise their operating risks. This also includes areas internal domains such as building services and energy supplies. If a company does not introduce an RMS, the managing directors/boards will be held personally accountable in the event of any damage.

If you would like us to provide a personalised quote or even come out to your site then simply give us a call!

Server room checklist

• Does the server room have adequate protection against burglary, smoke or fire?
• Is the server room in a self-contained system?
• Is access to your server room monitored and recorded?
• Do you have separate systems for internal and external employees?
• Were hazards caused by environmental influences or supply lines precluded during the planning phase?
• Were redundancies incorporated to compensate for any maintenance periods or downtime?
• Are there any organisational specifications for the server rooms?